For DevRel, community and growth teams running recurring events
Run your meetup programme like a pipeline.
Bring the right people. Prove what worked.
Registration, shortlist, QR check-in and results in one place, so event #7 already knows who came to events #1 to #6.
- Clone last month's event, dates shifted
- Filter to repeat guests on the attendee list
- Download every status as a spreadsheet
Start free. No credit card required. Easy per-event plans.
Looking for an event? Browse events| S.No. | Name |
|---|---|
| 1 | Priya Nair Zeta LabsApprovedChecked In |
| 2 | Arjun Mehta NorthwindApprovedChecked In |
| 3 | Sana Qureshi VertofiWaitlistedPending |
| 4 | Rohan Iyer Acme FintechApprovedPending |
Page 1 of 4
Your single planning surface for this event.
- Registered RSVPsObserved
- 318
- Shortlisted for forecastObserved
- 142
- Expected attendance from shortlistModelled
- 110 (90–130)of 120 seats
- Turnout rangeModelled
- 77.0% (63.0%–91.0%)modelled from 34 similar events
Based on 34 completed events — your own event history
Calculated 02/10/2026, 09:30:00 · af-v1.2Recalculate
Communities and teams already on GoAvo
- events hosted
- 235
- registrations
- 47,931
- communities
- 46
- cities
- 28
An event counts once it took a registration or was marked held. Logos shown with permission, one ink.
The recurring programme
One record across the programme, not a page per event.
Single-event tools do the first event well. GoAvo keeps the memory for the seventh. Everything in this list is in the product today.
Set up the next one
One record across the programme: Clone last month's event: form, questions, agenda shifted to the new date.
A page per event: A new page, built from scratch every time.
Spot who came back
One record across the programme: A repeat-guest filter on the attendee list, across your past events.
A page per event: A fresh list with no memory of last month.
Know how many will show
One record across the programme: Expected attendance as a range in event Setup, then the real check-ins after the day.
A page per event: A head-count on the day.
Hand over the numbers
One record across the programme: One download with a sheet each for registered, shortlisted, waitlisted, declined and checked in.
A page per event: A CSV of registrations.
Keep the community
One record across the programme: A community profile that lists every event, so members find what's next.
A page per event: A link that dies after the event.
Product
Every step, in the product itself
Six tabs. Each one is live on goavo.ai today and drawn here with sample data.
Audience IntelligenceShareExample · sample dataHosted by Bengaluru Product Circle · In-person
Product Meetup, November
An evening for product people in Bengaluru: two talks, one panel, and the room that keeps coming back. Read more
- When
- Sat 14 Nov 2026 · 6:00 PM to 9:00 PM
- Where
- Harness Convention Hall · Bengaluru
Request to attend
Already on GoAvo? Sign in to fill your details
A few questions from the organizer
Takes about 20 seconds · approval required
You will sign in to confirm your seat
Registration
Publish an RSVP or ticket page with your own questions. Ticket buyers pay in INR by UPI or card, through Razorpay.
- Your own registration questions, on every plan.
- Who's coming shows on the public page: a live count and recent sign-ups.
- Paid events take UPI + card, in INR, on the ticket page, through Razorpay.
| Name | Action |
|---|---|
Meera Pillai ✦ Audience match shortlistUnder review | Approve · Waitlist · Decline |
Vikram Rao ✦ Audience match shortlistUnder review | Approve · Waitlist · Decline |
Ananya Bose ◐ Audience match waitlistUnder review | Approve · Waitlist · Decline |
Kabir Shah Under review | Approve · Waitlist · Decline |
Shortlist
Rank registrants against who the event is for, then approve, waitlist or decline from the attendee list. The shortlist is only what you approve.
- Audience match ranks registrations against your target audience, on Pro and Growth.
- Approve, waitlist or decline each registrant from the attendee list; a pick is only a suggestion until you apply it.
- Every decision shows as the Admission column on the attendee list and in the download.
Suspicious duplicates (different device or operator) are flagged to the Review Queue automatically.
Check-in
Scan QR tickets at the door or mark arrivals by hand; each attendee's record shows approved, ticket sent and checked in.
- QR check-in at the door, on every plan.
- Checked in is a door record, never an RSVP.
- The Attendance column on the attendee list shows who arrived.
Write to people, set up what sends itself, and see what went out.
- Email you composedReminder: Product Meetup is tomorrowMixedThu, 1 Oct, 9:12 am · 138 delivered · 3 bounced · 1 failedopened 96 · clicked 41Retry 1 that failed
- Paid ticket emailYour ticket for Product MeetupDeliveredMon, 28 Sept, 6:40 pm · 142 delivered
Opens are counted by the mail provider's tracking pixel, so someone whose mail app blocks images is not counted.
Messages
Write to the people already on your list, by status or attendance, and see what each send did.
- Attendance reminders, on every plan.
- Delivered, bounced, opened and clicked, counted per send under Messages › Sent.
- Every promotional email carries a one-click unsubscribe.
What worked
Results
Results
Expected attendance as a range before the day, then the real check-ins after it, beside your registrations.
- Expected attendance is an estimate with a range, never a promise.
- Checked in is a door record, never an RSVP.
- One download with a sheet each for registered, shortlisted, waitlisted, declined and checked in.
Pro plan · Invites left 0 of 1,000 · Audience approvals left 1 of 2
- ✓ Define
- 3 Preview
- ✓ Reach
- 5 Decide
- 6 Learn
Who GoAvo can reach
Using audience v1. Counts only: you see names once people register.
Groups under 10 people show as "Fewer than 10".
Audience
Describe who the event is for, tap Use this audience, and see how many people GoAvo can reach before you write a word.
- Your audience so far, from your own registrations, on every plan: lead-quality mix and top companies, with small groups kept hidden.
- Returning guests on the attendee list: Recurring Audience with Returning, 2+ past events, Product-aware and Past no-show risk.
- On Pro and Growth: saved audience versions, a count of who GoAvo can reach (numbers, never names), and a match check on every registrant.
Published customer results
Three programmes, three questions answered.
- FireboltMulti-city programme
601 qualified leads
8 completed events, 2,543 RSVPs across the programme. One team, one record.
“Your work is impressive! … You and your team have really nailed it. Congratulations on a job well done!”
Qualified leads: registrants GoAvo's lead scoring qualified, across the 8 events in the case study.
- React HyderabadOne meetup
341 approved of 702
Curated a room: 702 registered, the organisers approved 341, and 150 were recorded at the door.
Approved means the organisers gave a place; checked in means recorded at the door.
- Tech Horizon 2.0Pre-event · 9 Oct 2026
167 tickets sold
Paid tickets in INR by UPI and card: ₹58,627 gross across 47 confirmed orders, so far.
Snapshot 30 Sep 2026, before the event. Confirmed orders only; gross is before discounts and fees.
How we count
RSVPs are registrations captured in GoAvo after de-duplication. Completed events exclude cancellations. Qualified leads are the registrants GoAvo's lead scoring qualified, which Firebolt reviewed. Checked in is a door record, never an RSVP. Tech Horizon figures are a dated pre-event snapshot and will be replaced after 9 Oct 2026. The Firebolt quote is trimmed with an ellipsis, never reworded. Nothing here is sample data.
Plans
Simple per-event plans
Registrations are unlimited on every plan. Run the monthly meetup on Free; pay only for the flagship.
Free
₹0per event, always
Unlimited registrations · Email the people who registered · RSVP and ticket pages · QR check-in · one attendance reminder per event · attendee download
Pro
Most teams₹2,499per event + GST
Everything in Free · AI shortlist by fit · lead export · 1,000 acquisition recipients
Growth
₹7,499per event + GST
One flagship event · 5,000 acquisition recipients · sponsor-safe aggregate reports (Growth membership)
The programme maths: twelve meetups a year on Free, one Pro flagship, is ₹2,499 + GST for the year. Billed in INR; UPI and cards via Razorpay. Payment never starts outreach by itself.
Acquisition outreach on Pro and Growth is rolling out; shortlist, lead export and every Free feature are live today.
Your attendee data stays yours: never sold. On Enterprise or with a custom DPA, your data is never used to train models. Read the privacy note
Questions
Asked before starting
Are registrations really unlimited on Free?
Yes. Registrations are unlimited on every plan, including Free. You pay per event only when you want the paid features for that event.
What does the Free plan include?
RSVP and ticket pages with your own questions, QR check-in at the door, one attendance reminder per event, Who's coming on the public page, and the attendee download. Free does not include reaching people who have not registered yet.
I run a meetup every month. Which plan is that?
Free, for every ordinary month. Clone last month's event, publish, check people in. Upgrade just the flagship event to Pro when you want the AI shortlist and lead export.
Does paying start sending emails to anyone?
No, never. Payment unlocks features. Any message to a wider audience starts only after you approve the audience and press send yourself.
Who can see my attendee data?
You and the organisers you add. Wider-audience previews on Pro and Growth show counts, never names. Your attendee data stays yours: never sold. On Enterprise or with a custom DPA, your data is never used to train models.
Start
Set up your next meetup in under 10 minutes. Clone it for the one after.
Start free, no card. Or talk to the person who built it: tell us what you are running next and we will walk you through it on your own event.
Attending, not organising? Browse events and communities
Built in India for teams growing through events and communities.